Preliminary Notes & Ideas for Blended/Hybrid Meetings

Useful links:

https://concordfriendsmeeting.org/sites/all/files/documents/Setty%2B5.0%2BRisk%2BAssessment%2B%2BAirborne%2BTransmission%2BInfection%2BRate%2BEstimator.xlsx [8]

Equipment Requirements For Blended/Hybrid Meetings

Notes last updated 2020-07-27 ~13:00

Phase	Equipment Type:	Features:	Cost Range:	Comments:
1	Microphone Floor Stand [9]	Universal Mic Mount (e.g., as on PMKS5) Heavy Compact Base (i.e., not tripod) Height Adjustable (2.8 – 6 ft.)	$50-$100	See “Sound–microphone” at top of page 7 in “Thoughts on Blended Worship”.
1	Video/TV Monitor [10]	HDMI [11] ports Large screen (≥50 inch) [https://stari.co/tv-monitor-viewing-distance-calculator [12]]	$400-$2000	See “Displaying the pictures of those online in the physical space” at top of page 8 in “Thoughts on Blended Worship”.
1	Video/TV Monitor Mounting	Adjustable Mobile TV Stand/Cart or Wall Mount	$50-$90	See also https://www.walmart.com/ip/Adjustable-Modern-Mobile-TV-Stand-Cart-for-32-65in-Screens-Rolling-TV-Cart/600639588 [13] & https://smile.amazon.com/FITUEYES-Universal-Swivel-Adjustable-FTT107003GB/dp/B01CORQRX0/ [14]
1	Computer hardware	Laptop and/or desktop with DVD drive [15] SSD [16] (Solid-State Drive) ‘hard drive’ (≥ 500 GB) RAM [17] (≥ 8 GB), preferably expandable Ethernet [18] socket & Wi-Fi [19] Microphone & Audio sockets USB [20]3 (or faster) sockets HDMI [11] port	$400-$800	See “Laptop / PC” at middle of page 8 in “Thoughts on Blended Worship”. Possibly a laptop for 'Greeter/Host' in lobby/foyer and desktop in the meeting room
1?	Computer hardware	Camera		See “Camera” at bottom of page 7 in “Thoughts on Blended Worship”. Possible cameras: Logitech QuickCam Sphere AF Logitech QuickCam E3500 Samsung Pleomax PWC-7100 Genius Look320S Integrated Lenovo 3000 n100 Skypemate WC-103M
2	Computer hardware	Separate (USB) keyboard & mouse/pointing device [21]
2	Computer hardware	Headphones [22]	~$15-$30	Headset model (i.e. headphones with microphone) is: Logitech Clear Chat Style
2	Computer hardware	USB Hub [23] (powered)	~$50
2	Computer hardware	Laser printer	~$100-$200
2	Computer hardware	Scanner	$0 (Probably donated)
1	Computer software	Windows 10 operating system		Included with computer purchase
1	Computer software	Zoom [24] (video conferencing software)	$0–$150?	Other possibilities: Microsoft Teams [25], Jami [26], Jitsi Meet [27], OpenMeeting [28].
1	Computer software	LibreOffice and OpenOffice	$0
1	Computer software	Slack [29] (communication software)
2	Computer software	Text-to-Speech software (speech synthesis [30] software)
2	Computer software	Speech-to-Text software (speech recognition [31] software)
1	Audio	Audio Amplifier [32]	May already own	Minimize in-room audio feedback by using a milliseconds delay (or other techniques). (See https://en.wikipedia.org/wiki/Audio_feedback [33]) See also https://smile.amazon.com/s?k=Behringer-FBQ100-Integrated-Microphone-Compressor&ref=nb_sb_noss [34] or https://www.sweetwater.com/store/detail/FBQ100--behringer-shark-fbq100 [35]
1	Audio	Audio Mixer [36]	Already own
1	Audio	Loudspeakers [37]	Possibly donated	See “Sound – speakers” at bottom of page 6 in “Thoughts on Blended Worship”.
1	Audio	Wireless microphone [38] & transceiver	Already own	See “Sound–microphone” at top of page 7 in “Thoughts on Blended Worship”.
2?	Audio (hearing assistance)	Audio Induction Loop [39]		This technology may be ‘on the way out’, but it doesn't drain hearing aid batteries as much as Bluetooth. See https://en.wikipedia.org/wiki/Hearing_aid#Technology [40] See also: http://www.hearingloop.org/ [41] https://www.audiology.org/publications-resources/consumer-information/get-hearing-loop [42] https://www.hearingloss.org/wp-content/uploads/HLAA_HAT_and_Telecoil.pdf [43]
2	Audio (broadcast)	FM Radio Transmitter [44] (compliant with FCC Part 15 regulations for US FM broadcast band, 88-108 MHz. See https://www.fcc.gov/media/radio/low-power-radio-general-information [45])	$100-$495	In addition to being another way of offering hearing assistance, it would allow people nearby to tune in on FM radio receivers in the parking lot or playground. See also https://www.hobbybroadcaster.net/reviews/lab-reviews.php [46] & https://www.hobbybroadcaster.net/reviews/Decade-MS-100s-FM-Transmitter.php [47] ($495)
2	Audio (broadcast)	FM Radio Receivers with headphones	~$10-$20	See also https://smile.amazon.com/ZesGood-Portable-Transistor-Battery-Operated/dp/B07H8VTL27/ [48]
1	Internet [49]/Wi-Fi [50] Equipment	Internet data rate ≥ 25–35 Mbps (Megabits per second) for ‘download’ Wi-Fi linkrate 50-9000 Mbps Wi-Fi frequency bands 2.4/5.0 GHz (compliant with FCC Part 15 regulations)		See “Connecting to the internet” at middle of page 6 in “Thoughts on Blended Worship”.

Blended/Hybrid Meeting Context Diagram and Event List

Notes from 2020-07-12, 14:16

[51]

External Events (see https://en.wikipedia.org/wiki/Event_partitioning [52]):

Actor	External Event	Planned Response
(Remote New) Attender	(Remote New) Attender expresses interest (via email or phone) in attending meeting remotely via Internet	Greeter and Attender enter into New Attender Dialog(s) via email and/or phone
(Remote) Attender	(Remote) Attender logs into Internet connection for meeting	Attender enters into Remote Attender Dialog(s) with Zoom (or other messaging software such as Microsoft Team, etc.)
Greeter	Greeter initiates Internet connection for meeting	Greeter enters into Setup Dialog with Zoom (or other messaging software such as Microsoft Team, etc.)
Greeter	Greeter acknowledges Attender who logs into Internet connection for meeting	Greeter and Attender enter into Greeter Dialog
Attender	Attender speaks/sings into microphone	If microphone not enabled, notify attender Convert speech to text Amplify speech and send Audio Signal to Loudspeaker, Wireless Connection, and Internet Connection
Attender	Attender enters text via keyboard	Send Text to Internet Connection, Video Screen Convert Text to Speech and send to Loudspeaker, Wireless Connection
Time	Time to set up meeting	Send Setup Reminder to Greeter