Seventeen Friends gathered by Zoom connection and entered into quiet worship. We accepted the minutes of Fourth Month [1] as posted on the website.
We opened with a brief period of Worship.
05.1 Nominating Committee: The clerk of Nominating Committee presented a list of recommendations for the coming year. We no longer need to nominate a friend to NEYM M&C due to internal changes in NEYM. Greg volunteered to serve on the Technology Committee as a third person, noting that they will have a heavy work load in coming months. We are reminded that Friends are welcome to assist committees even if not officially serving on this committee. We had some discussion about the role of the Recorder, since the nominee lives out of state and travels a great deal. Mark assured us that we do have an electronic space to store this information and he is comfortable that the system will be effective.
The number of members for the Nominating Committee was questioned; previously four people served on the committee and currently we are only putting forward three names. Kathy responded to the questions, explaining that Nominating Committee is unclear as to how to proceed. One friend mentioned that in the past we have had as many as 5 on this committee. We urge Nominating Committee to consider adding additional people in the coming months due to the importance of this work to the meeting as well as its intensive work load.
There are two changes to the committee’s recommendations: Thomas H. Is remaining on the Property Committee and we are adding Greg H. to the Technology committee. We approve the report of the Nominating Committee as amended.
05.2 Treasurer’s Report: The Treasurer provided an overview of the Financial Report. Our financial status remains about the same as last month. The biggest change was our $5,000 gift to Woolman Hill. We are very healthy financially and the Treasurer appreciates the generosity of past donors. We accept the financial report as given.
Total Income: | $27,648 |
Total Expenses: | $27,016 |
Net Income: | $632 |
Total Assets: | $663,116 |
Total Liabilites: | $68,189 |
05.3 Budget Proposal: Jonah shared an overview of our proposed budget for the new fiscal year. The line items for committee expenses are all what the committees requested, in many cases carried over from the last year. We are removing the Asylum Seekers support from the budget. Data Usage is a new line item in the budget based on the need to conduct hybrid meetings for worship. A fairly small increase in donations and the addition of projected prior year funds (approximately $900) will balance the budget. We are in good financial health overall. We approve the budget as presented, recognizing that we will make changes in the future. A complete report is attached.
05.4 Pandemic Response Team: Jennifer presented a report from the Pandemic Response Team [2]. She reminded us that a year ago we empowered this committee to make decisions regarding use of the meetinghouse while COVID remains an issue and they now seek discernment from the meeting on whether vaccinations should be required to enter the meetinghouse. The Pandemic Response Team is comfortable reopening the meetinghouse under the following guidelines:
The Pandemic Response Team has lost two members and is now comprised of only Jennifer and Wendy. They ask for new appointments from the meeting. Betsy M. and Rob S. (if willing) will be appointed to this committee.
We had 22 responses to a recent survey on reopening the meetinghouse [3]. Our responses to the question whether we should require vaccinations to attend in person [4] were highly varied; 14% said Yes, 27% said No, and the remainder was uncertain. We heard about the importance of continuing to be socially distanced and masked due to the potential failures of some vaccines, and are reminded of the importance of remaining vigilant and aware of current rates of infection in our community. We are asked to consider our testimonies of simplicity, integrity, and community in our discernment.
Bearing this in mind, we require that only people with vaccinations and masks attend in-person meeting; as we “let our yeas be yea and our nays be nay,” we will not require proof of vaccination; we need to remember that we are each responsible for the safety and health of our community.
We will defer conversation about reopening in-person First Day School until next month.
05.5 Ministry and Counsel: The clerk of Ministry & Counsel let us know that we will begin an in-person mid-week worship and hybrid meeting for worship as soon as the electronics are ready. Comcast is scheduled for an installation next Friday so we may have a cable connection by the end of this week. The Permanent Board of New England Yearly Meeting is offering a new program to help monthly meetings with their ministry. The are full-day programs offered twice a year. A complete Ministry & Counsel report is attached.
05.6 Youth Religious Education: The Youth Religious Education committee did not offer a vocal report but their written report is attached.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Sixth month.
Submitted by, | Accepted as the Approved Record, | |
/s/ Heidi Babb, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
Concord Monthly Meeting Income & Expenses | 2020-06-01 – 2021-04-30 | FY 2021 Budget | $ Over Budget | % Budget |
---|---|---|---|---|
Income | ||||
Contributions | $21,660 | $25,415 | $3,755 | 85% |
Interest Income | $748 | $810 | $62 | 92% |
Prior Year Funds | $5,000 | $0 | ||
Rental Income | $0 | $500 | $500 | 0% |
Solar Roof Lease | $240 | $240 | $240 | 100% |
Total Income | $27,648 | $26,965 | ($683) | 103% |
Expenses | ||||
Program | ||||
Budget/Finance Committee | $25 | $30 | $5 | 83% |
Hospitality | $0 | $180 | $180 | 0% |
Library | $83 | $140 | $57 | 59% |
Ministry & Counsel | $113 | $400 | $287 | 28% |
Outreach | ||||
Outreach - Committee | $20 | $475 | $455 | 4% |
Website Expenses | $114 | $300 | $186 | 38% |
Total Outreach | $134 | $775 | $661 | 17% |
Peace, Social & Earthcare Concerns | $0 | $300 | $300 | 0% |
Youth & Religious Education | $9 | $300 | $291 | 3% |
Total Program | $364 | $2,125 | $1,761 | 17% |
Property | ||||
Building Maintenance | $494 | $500 | $6 | 99% |
Data Usage | $320 | – | – | – |
Debt Service | $3,806 | $3,805 | ($1) | 100% |
Donation in Lieu of Taxes | $500 | $500 | $0 | 100% |
Electricity | $917 | $1,000 | $83 | 92% |
Grounds | $82 | $100 | $18 | 82% |
Insurance | $1,964 | $2,155 | $191 | 91% |
Replacement Reserve Expense | $3,493 | $3,810 | $318 | 92% |
Snow Removal | $875 | $2,000 | $1,125 | 44% |
Supplies - Bldg. & Maintenance | $44 | $300 | $256 | 15% |
Wood Pellets | $820 | $1,680 | $860 | 49% |
Total Property | $13,313 | $15,850 | $2,537 | 84% |
Support | ||||
AFSC [6] | $1,467 | $1,600 | $133 | 92% |
Dover Quarterly Meeting | $10 | $10 | $0 | 100% |
FCNL [7] | $150 | $150 | $0 | 100% |
Friends Camp [8] | $300 | $300 | $0 | 100% |
FWCC [9] | $65 | $65 | $0 | 100% |
Interfaith Council [10] | $50 | $50 | $0 | 100% |
NEYM [11] - Equalization Fund | $300 | $300 | $0 | 100% |
NEYM - General Fund | $5,693 | $6,210 | $518 | 92% |
NH Council of Churches [12] | $0 | $75 | $0 | 100% |
Woolman Hill [13] | $5,230 | $230 | ($5,000) | 2,274% |
Total Support | $13,339 | $8,990 | ($4,349) | 148% |
Total Other Misc. Expense | $0 | |||
Total Expense | $27,016 | $26,965 | ($51) | 100% |
Net Income | $632 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
Concord Monthly Meeting Balance Sheet | 4th Month 30, 2021 | ||
---|---|---|---|
ASSETS | |||
Current Assets | |||
Checking/Savings | |||
Checking 123410166 | $13,998 | ||
Money Market 101049498 | $6,603 | ||
Total Checking/Savings | $20,601 | ||
Accounts Receivable | |||
Accounts Receivable | $0 | ||
Total Accounts Receivable | $0 | ||
Other Current Assets | |||
Prepaid Electricity | $7,083 | ||
Prepaid Insurance | $1,521 | ||
Prepaid Wood Pellets | $0 | ||
Undeposited Funds | $0 | ||
Total Other Current Assets | $8,605 | ||
Total Current Assets | $29,206 | ||
Fixed Assets | |||
Building | $466,455 | ||
Land (including new lot) | $144,400 | ||
Total Fixed Assets | $610,855 | ||
Total Other Assets - NH Community Loan Fund [15] | $23,055 | ||
TOTAL ASSETS | $663,116 | ||
LIABILITIES & EQUITY | |||
Liabilities | |||
Current Liabilities | |||
Accounts Payable | |||
Accounts Payable | $0 | ||
Total Accounts Payable | $0 | ||
Other Current Liabilities | |||
Building & Grounds Fund | $485 | ||
Friendly Assistance Fund | $1,000 | ||
Operating Reserve | $3,000 | ||
Solar Grant Funds | $1,209 | ||
Special Projects | |||
Asylum Seekers Support Fund | $1,010 | ||
Christine / Kakamega Care Centre | $915 | ||
Social Justice Fund | $603 | ||
Total Special Projects | $2,529 | ||
Total Other Current Liabilities | $7,223 | ||
Total Current Liabilities | $7,223 | ||
Long-term Liabilities | |||
Mortgage Loan 1 | $16,005 | ||
Replacement Reserve | $44,961 | ||
Total Long-term Liabilities | $60,966 | ||
Total Liabilities | $68,189 | ||
Equity | |||
General Fund Balance | $545,654 | ||
Unrestricted Net Assets | $48,640 | ||
Net Income | $632 | ||
Total Equity | $594,926 | ||
TOTAL LIABILITIES & EQUITY | $663,116 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? No
Variable Assets Less Current Liabilities and Replacement Reserve = ($555)
+ Total Current Assets | $29,206 | |
+ Total NHCLF Loans | $23,055 | |
Total Available Assets | $52,261 | |
- Total Current Liabilities | ($7,223) | |
- Replacement Reserve | ($44,961) | |
- YTD Net Income | ($632) | |
($52,816) | ||
= Net Unrestricted Funds: (if projected budget is achieved) |
($555) |
Concord Monthly Meeting Budget Comparisons & Proposal | 2020-06-01 – 2021-04-30 | Budget – FY 2020-21 | $ Over Budget | Projection – FY 2021-22 | FY 2021-22 |
---|---|---|---|---|---|
Income | |||||
Contributions | $21,660 | $25,415 | ($.3,755) | $23,920 | $25,415 |
Interest Income | $745 | $810 | ($62) | $810 | $810 |
Prior Year Funds | $5,000 | $5,000 | $918 | ||
Rental Income | – | $500 | ($500) | – | $300 |
Solar Roof Lease | $240 | $240 | – | $240 | $240 |
Total Income | $27,648 | $26,965 | $683 | $29,970 | $27,745 |
Expenses | |||||
Program | |||||
Ad Hoc Right Relat. | $500 | ||||
Finance Committee | $25 | $30 | ($5) | $30 | $30 |
Hospitality | – | $180 | ($180) | – | $100 |
Library | $83 | $140 | ($57) | $140 | $140 |
Ministry & Counsel | $113 | $400 | ($287) | $300 | $400 |
Outreach | |||||
Outreach - Other | – | $475 | ($475) | – | $475 |
Website Expenses | $114 | $300 | ($186) | $300 | $300 |
Total Outreach | $114 | $775 | ($661) | $300 | $775 |
Peace, Social & Earthcare Concerns | – | $300 | ($300) | $300 | $150 |
Youth & Religious Education | $9 | $300 | ($291) | $25 | $300 |
Total Program | $364 | $2,125 | ($1,761) | $795 | $2,395 |
Property | |||||
Building Maintenance | $494 | $500 | ($6) | $500 | $500 |
Data Usage | $320 | $320 | $1,000 | ||
Debt Service | $3,806 | $3,805 | $1 | $3,805 | $3,805 |
Donation in Lieu of Taxes | – | $500 | $500 | $500 | $500 |
Electricity | $917 | $1,000 | ($83) | $1,000 | $1000 |
Grounds | $92 | $100 | ($18) | $100 | $100 |
Insurance | $1,964 | $2,155 | ($191) | $2,113 | $2,200 |
Replacement Reserve | $3,493 | $3,810 | ($318) | $3,810 | $3,810 |
Snow Removal | $875 | $2,000 | ($1,125) | $1,200 | $1,700 |
Supplies - Bldg. & Maintenance | $44 | $300 | ($256) | $100 | $300 |
Wood Pellets | $820 | $1,680 | $860 | $820 | $1,300 |
Total Property | $13,313 | $15,850 | ($2,537) | $14,268 | $16,215 |
Support | |||||
AFSC [6] | $1,467 | $1,600 | ($133) | $1,600 | $1,600 |
Asylum Seekers Support | – | ||||
Dover Quarterly Meeting | $10 | $10 | – | $10 | $10 |
FCNL [7] | $150 | $150 | – | $150 | $153 |
Friends Camp [8] | $300 | $300 | – | $300 | $306 |
FWCC [9] | $65 | $65 | – | $65 | $66 |
Interfaith Council [10] | $50 | $50 | – | $50 | $50 |
NEYM [11] - Equalization Fund | $300 | $300 | – | $300 | $306 |
NEYM - General Fund | $5,693 | $6,210 | ($518) | $6,210 | $6,334 |
NH Council of Churches [12] | $75 | $75 | – | $75 | $75 |
Woolman Hill [13] | $5,230 | $230 | $5,000 | $230 | $235 |
Miscellaneous Expenses | – | – | – | – | – |
Total Support | $13,339 | $8,990 | $4,349 | $13,990 | $9,135 |
Total Expense | $27,016 | $26,965 | $51 | $29,053 | $27,745 |
Net Income | $632 | – | $632 | $918 | $0 |
Role or Committee [18] 1, 2, 3, 4 | Members (alphabetically by first name) C=clerk/convener; eo=ex officio; IC=initial convener |
---|---|
Presiding Co-Clerks of Meeting |
|
Recording Clerk |
|
Treasurer |
|
Recorder |
|
Bookkeeper |
|
Clerk Consultation Committee |
|
Communication Committee |
|
Finance Committee |
|
Landscape Committee |
|
Library Committee |
|
Ministry & Counsel Committee |
|
Nominating Committee |
|
Outreach Committee |
|
Property Committee |
|
PSECC (Peace, Social & Earthcare Concerns Committee) |
|
Right Relations |
|
Solar Committee |
|
Technology Committee |
|
Website Committee |
|
Youth Religious Education Committee |
|
Child Care Assistants (Discernment by YRE & NEYM background check) |
|
NEYM Hospitality Hosts & Helpers |
|
First Day School Teachers |
|
AFSC-NH Support Committee |
|
Beacon Hill Friends House Dover Quarter Representative ((Discernment by Dover Quarterly Meeting) |
|
Greater Concord Interfaith Council Representatives ((Discernment by Ministry & Counsel – up to 3 reps.) |
|
NEYM Permanent Board Representative ((Discernment by NEYM Permanent Board) |
|
NH State Prison Ministry ((Discernment by M & C) |
|
Woolman Hill Board ((Discernment by Woolman Hill Board) |
|
YRE Report May 2021
The YRE Committee met to plan the Meeting party, June 28 and discuss a few other issues.
Party: We have two possible locations. We assume the party will be outside but people will enter the home for using the bathroom.
We have these suggestions and/or questions for the COVID team and the Meeting:
Christine: We also have news from Christine that she passed her exams and will be entering Form 1 (9th grade) in August. Her letter to us will be available through the newsletter.
First Day Program at Meetinghouse: We are reaching out to parents to ask about their comfort with their children attending First Day School.
We wonder if we can reassure them that adults working in class will be vaccinated? It is our recommendation that we require this, just as we require them to have a background check. Does the Meeting agree?
Links:
[1] https://www.concordfriendsmeeting.org/2021-04-11_CMM_Minutes
[2] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-COVID19-Survey-emailFromJenneferS.docx
[3] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-CFM_CovidSurvey.pdf
[4] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-CFM_CovidVaccineProof.pdf
[5] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-IncomeExpenseFY2021asof2021-04-30-for2021May.xlsx
[6] https://www.afsc.org/
[7] https://www.fcnl.org/
[8] https://www.friendscamp.org/
[9] http://fwcc.world/
[10] https://www.greaterconcordinterfaithcouncil.org/
[11] https://neym.org
[12] http://nhchurches.org/
[13] http://woolmanhill.org/
[14] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-BalanceSheetFY2021asof2021-05-31-for2021June.xlsx
[15] https://www.communityloanfund.org/
[16] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-CFM_BudgetFY2022_Worksheet.pdf
[17] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-CFM_Nominating_Committee_Report.pdf
[18] https://www.concordfriendsmeeting.org/1985NEYM-Faith%2526Practice#IV.1.f.
[19] http://bible.oremus.org/?ql=384175763
[20] http://bible.oremus.org/?ql=384175658
[21] http://qfp.quaker.org.uk/passage/10-27/
[22] http://qfp.quaker.org.uk/passage/12-08/
[23] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-CFM_M&C_Report.pdf
[24] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-05-09-CFM_YRE_Report.pdf