CMM 2011-09-11

Minutes of Meeting for Worship for Business

Concord (NH) Monthly Meeting

Religious Society of Friends

9th Month 11, 2011

Concord (NH) Monthly Meeting gathered in Meeting for Worship for Business.  Friends present were:  8

The meeting began with a period of silent worship.

9.1  Seventh Month Minutes:  The meeting reviewed and approved the minutes of meeting for worship for business from the 7th Month 2011.

Names in Minutes:  Friends discussed when it is appropriate to identify individuals by name in the minutes.  Friends were reminded that because opinions may come from the spirit, rather than the individual expressing that opinion, we should be cautious about when it is appropriate to name a member specifically.  Similarly it was brought to our attention that other meetings do not list those in attendance at business meeting by name.  It was decided that this practice should be discussed at a future meeting.

9.2  Don Booth’s Memorial Minute:  With great joy and thanks to those members who crafted it so lovingly, the meeting heard the memorial minute for Don Booth.  The minute was approved subject to potential changes from Lois Booth.  The co-clerks of the meeting will share the minute with Lois in advance of the next business meeting.  If there are no changes it will be forwarded directly to Quarterly Meeting, scheduled for October 30th at North Sandwich Meeting.

9.3  Building Use Policy:  Review of the proposed Building Use Policy offered by the Property Committee.

The meeting asked the Property Committee to set a specific rental rate and a sexton’s hourly rate in order to clarify the cost of the rental.  The Committee will investigate the practices of other churches and will determine appropriate fees.

To be added to the application and reviewed by the Property Committee:

  • the Meeting may require that the renters have general liability insurance;
  • specific information about the number of children expected to attend and the renter’s plan for the supervision of children.

Additionally, the Committee is asked to review the specific issues around the care of children with a friendly lawyer.

9.4  Landscaping:  The Landscaping Committee shared their draft landscaping plan and was authorized to implement the plan, taking into consideration the meeting’s feedback.

9.5  Financial Report:  The meeting heard a report of the meeting’s current fiscal standing. (Attached?)  The meeting decided that it is important to continue to encourage members and attenders to consider donating on a monthly basis. The clerks will do so at future Meeting for Worship.

It was suggested that the Meeting consider acquiring a 12-ft. step ladder.  The clerks will make an  announcement to this effect in the event that we may be able to find a donation.

9.6  Program Announcements:

  • Ministry and Counsel is working to reawaken the tradition of 4th Sunday programming.
  • M&C will be starting a 1st Sunday “Introduction to Quaker Worship” program before meeting.
  • M&C is in the process of planning a series of programs (a film, the “Awakening the Dreamer” program) with the Canterbury Community Church.

Minutes accepted when signed,

Ruth Heath, Co-Clerk

Alisa Barnard, Recording Clerk



Concord Monthly Meeting

Income and Expenses as of Ninth Month 5, 2011

(27% of Fiscal Year 2011–12)
Concord Monthly Meeting Income & Expenses 2011-06-01 - 09-05 FY 2012 Budget Amount Left % Budget
Income
Contributions $3,620 $18,568 $14,948 19%
Interest Income $1 $10 $9 7%
Miscellaneous Income $7 $0 ($7) n.a.
Miscellaneous Sales $0 $0 $0 n.a.
Rental Income $155 $2,000 $1,845 9%
Total Income $3,783 $20,578 ($16,795) 18%
Expenses
Program
Budget Committee $0 $50 $50 0%
Hospitality / Outreach – Other $0 $250 $250 0%
Library $0 $100 $100 0%
Ministry & Counsel $0 $500 $500 0%
Youth & Religious Education $0 $500 $500 0%
Program – Other $0 $0 $0 0%
Total Program $0 $1,400 $1,400) 0%
Property
Building Maintenance $225 $400 $174 59%
Debt Service $1,017 $3,806 $2,789 27%
Electricity $351 $800 $449 44%
Grounds $0 $100 $100 0%
Insurance $696 $1,100 $404 63%
Replacement Reserve Expense $668 $2,500 $1,832 27%
Snow Removal $0 $1,400 $1,400 0%
Supplies - Bldg. & Maintenance $0 $200 $200) 0%
Telephone $93 $350 $257 27%
Wood Pellets $0 $2,000 $2,000 0%
Property – Other $0 $0 $0 0%
Total Property $3,050 $12,656 $9,606 24%
Support
AFSC $0 $1,200 $1,200 0%
Dover Quarterly Meeting $0 $10 $10 0%
FCNL $0 $110 $110 0%
Friends Camp $0 $325 $325 0%
FWCC $0 $52 $52 0%
Greater Concord Interfaith Council $0 $50 $50 0%
Meeting School, The $0 $325 $325 0%
NEYM - Equalization Fund $0 $185 $185 0%
NEYM - General Fund $0 $3,540 $3,540 0%
NH Council of Churches $0 $50 $50 0%
Support – Other $0 $0 $0 0%
Total Support $0 $5,847 $5,847 0%
Miscellaneous $108 $50 ($58) 216%
Total Expense $3,166 $20,578 $17,412 15%
Net Income $617 $0 ($616)

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding.  This can have the effect of throwing off any given sum by a dollar due to compounded rounding.  —  Prepared by Greg Heath and Chris Haigh.