Guidance for Greeters

Queries for Greeters who represent the Meeting to newcomers

?        Are you helping all to feel welcome and valued?

?        Are you helping to establish a worshipful atmosphere before and during Meeting?

On your arrival,

  • Have you arrived 25-30 minutes before the start of singing at 10:00 am?

At the Main Door,

  • Is the front door unlocked (using your own key or the key in the Key Storage Box next to the main door of the Meetinghouse[1])?  [The combination is ______.]

  • Is front door crash bar (‘panic bar’) on the inside of the door in the open position (‘dogged’) using the Allen key (aka, hex or ‘dogging’ key), which hangs on the right side of the door frame?

In the Lobby,

  • Is the “Is your cell phone silent?” sign on the greeting table and/or main table?

  • Is the Guest Book on the main table open to a page with blank spaces and a working pen nearby?

In the Meeting Room,

  • Have you put the “Reserved” card (kept in the Audio Closet in the Meeting Room) on a chair near the doors so that you can see late­comers arriv­ing?

  • Are the ‘outward-facing’ spotlights on?  (The panel is on the right side of the doorway as you enter the room.)

In the ‘Audio Closet’ in the Meeting Room,

  • Have you checked that the hearing system is set up and working?  Turn on the power strip in the closet in the Meeting Room.  All the switches & dials are preset.
  • Have you turned on the wireless microphone and replaced the battery, if necessary?  
  • Have you checked the receiver headsets for proper operation and replaced batteries, if necessary?

In the Fellowship/Multipurpose Room,

  • Is there time to set up tea water and coffee?  Is the hot water pot turned on?

As people arrive,

  • Are they newcomers?  If so, have you asked them if they have attended a Quaker Meeting before?  If they haven’t, have you offered them ‘Facts About Quakers’?  (Have you spent whatever time they may need, speaking softly in the lobby, on what to expect or questions they may have?)  Have you offered them a Name Tag?  (Blank tags and pens are in the drawer of the ‘greeting table’ in the lobby.)
  • Have you asked if they need a hearing assistance headset (in the basket) to increase ‘hearability’ of spoken messages?

When singing begins,

  • Have you closed the double doors to the Meeting Room and the Fellowship Room?

When singing ends,

  • Have you propped open the Fellowship Room and Meeting Room doors?

When most or all singers have left the Fellowship Room and entered the Meeting Room,

  • Have you closed the Fellowship Room and Meeting Room doors?

  • If people are still conversing, have you politely asked for quiet?


As latecomers (including those still coming over from sing­ing) arrive and for 10-15 minutes after the start of Meeting,

  • Are you grouping latecomers for entry at the same time?
  • Are you quietly opening and closing the Meeting Room doors?

At 10-15 minutes after the start of Meeting,

  • Have you returned to the seat ‘Reserved’ for the Greeter?
  • Are there latecomers who are first-time Attenders at Meeting?  If so, have you stepped into the lobby with the newcomer to provide whatever orientation they may need?

After Meeting, Introductions, and Announcements,

  • During Announcements, have you turned on the coffee pot and hot water for tea?
  • Have you welcomed any newcomers once again?  Have you asked them if the Meeting for Worship was what they expected?  Have you answered any questions they may have had?  Have you invited them to sign the Guest Book?
  • Have Friends been invited to share tea, coffee, and cookies?

   “Guidance for Greeters at Concord Friends Meeting” (PDF)

[1] Here’s a link to a video that shows how it works.  User Guide Video: