CMM 2018-11-11
Minutes of Meeting for Worship for Conduct of Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Eleventh Month 11, 2018
Attending: 14
11.1 The meeting opened with worship, followed by a reading from the Interim NEYM Faith and Practice and from Elizabeth Meyer’s Pendle Hill Pamphlet (PHP 453), “A Practical Mysticism”, p.19. Friends approved the minutes of Tenth Month Meeting for Business as posted on the website.
11.2 Budget Committee: Total income to date is $11,553; total expenses are $9,057; net income is $2,496. Outreach and M&C have had some new expenses. Budget Committee would like those committees to bring expenses that will bring them over budget to seek approval from the meeting to increase their budget.
11.3 Property Committee: The meetinghouse has received a shipment of pellets from a more local source to be more “green”. Cleaning the meetinghouse after worship will be every other first Sunday starting in December. The play structure will be inspected for any possible safety issues.
11.4 Love thy Neighbor sign: Friends approved the placement of the FCNL sign “#Love thy Neighbor (no exceptions)”.
11.5 PSEC Committee: The committee sponsored the program on Native American schools. It was noted that some Meeting members were among the organizers of the first training for people interested in being part of FCNL advocacy teams.
11.6 YRE Committee: The committee reviewed their mission statement to see how well we are doing. They are looking for ways to be more supportive of First Day School teachers. The committee will be contacting the people who have been vetted to work with children via NEYM to encourage people to sign up as helpers in advance. Fundraising efforts to support Christine Imbiti continue: calendars, SERRV orders, and the ‘Intergenerational Winter Holiday Make and Take’ on December 8th.
11.7 Background checks: Friends requested that the YRE Committee review and revise the background check policy and make a recommendation to the Meeting.
11.8 Data privacy policy: The Meeting has a data privacy policy that applies to the Contact List. A data protection policy for NEYM is being studied by staff members. Friends are urged to look at the data protection policy of Britain Yearly Meeting; links are on the website [at https://www.quaker.org.uk/privacypolicy and https://www.quaker.org.uk/our-organisation/support-for-meetings/data-safety]. Friends requested that the Web Clerk and co-Web Clerk and any others interested report back on their discernment on these issues to the Meeting within the next three months.
11.9 Outreach Committee: The committee is exploring ideas on how to reach young adults, perhaps a Sunday evening meal. The committee is developing cards to be given to young adults who might be interested. Coffee with a Quaker! The Committee is organizing tubs with outreach materials to make it easy for folks to table at events. We have tables, too!
11.10 Ministry & Counsel Committee: Our portion of the program held by the Canterbury religious groups at the Shaker Village was well received. Other committees are encouraged to bring ideas for proposed Fourth Sunday programs to the Committee. Five Friendly Eights potluck dinners have/or will be held.
The meeting closed with worship.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Jonie LaBombard, Acting Recording Clerk | /s/ Mark Barker, Presiding Co-Clerk |
| Concord Monthly Meeting Income & Expenses | 2018-06-01 - 10-31 | FY 2019 Budget | Over/(Under) Budget | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $10,957 | $25,271 | ($14,314) | 43% |
| Interest Income | $1 | $680 | ($679) | 0% |
| Rental Income | $595 | $1,380 | ($785) | 43% |
| Total Income | $11,553 | $27,331 | ($15,778) | 42% |
| Expenses | ||||
| Program | ||||
| Budget Committee | $0 | $30 | ($30) | 0% |
| Hospitality | $7 | $180 | ($173) | 4% |
| Library | $0 | $50 | ($50) | 0% |
| Ministry & Counsel | $117 | $175 | ($58) | 67% |
| Outreach | ||||
| Website Expenses | $0 | $280 | ($280) | 0% |
| Outreach - Other | $214 | $260 | ($46) | 82% |
| Total Outreach | $214 | $540 | ($326) | 40% |
| Peace, Social & Earthcare Concerns | $250 | $300 | ($50) | 83% |
| Youth & Religious Education | $64 | $300 | ($236) | 21% |
| Total Program | $652 | $1,575 | ($923) | 41% |
| Property | ||||
| Building Maintenance | $0 | $600 | ($600) | 0% |
| Debt Service | $1,586 | $3,806 | ($2,220) | 42% |
| Donation in Lieu of Taxes | $0 | $500 | ($500) | 0% |
| Electricity | $417 | $1,000 | ($583) | 42% |
| Grounds | $0 | $100 | ($100) | 0% |
| Insurance | $718 | $1,800 | ($1,082) | 40% |
| Replacement Reserve Expense | $2,400 | $5,760 | ($3,360) | 42% |
| Snow Removal | $0 | $1,900 | ($1,900) | 0% |
| Supplies - Bldg. & Maintenance | $20 | $190 | ($170) | 10% |
| Wood Pellets | $300 | $1,600 | ($1,300) | 19% |
| Total Property | $5,440 | $17,256 | ($11,816) | 32% |
| Support | ||||
| AFSC | $820 | $1,490 | ($870) | 52% |
| Dover Quarterly Meeting | $0 | $10 | ($10) | 0% |
| FCNL | $0 | $140 | ($140) | 0% |
| Friends Camp | $0 | $280 | ($280) | 0% |
| FWCC | $0 | $60 | ($60) | 0% |
| Interfaith Council | $0 | $50 | ($50) | 0% |
| NEYM - Equalization Fund | $0 | $275 | ($275) | 0% |
| NEYM - General Fund | $2,345 | $5,800 | ($3,455) | 40% |
| NHCADP | $0 | $100 | ($100) | 0% |
| NH Council of Churches | $0 | $75 | ($75) | 0% |
| Woolman Hill | $0 | $220 | ($220) | 0% |
| Total Support | $2,965 | $8,500 | ($5,536) | 35% |
| Total Expense | $9,057 | $27,331 | ($18,274) | 33% |
| Net Income | ($2,496) | $2,496 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 10th Month 31, 2018 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $11,241 | ||
| Money Market 101049498 | $6,584 | ||
| Total Checking/Savings | $17,824 | ||
| Other Current Assets | |||
| Prepaid Electricity | $9,583 | ||
| Prepaid Expense - Other | $64 | ||
| Prepaid Insurance | $287 | ||
| Total Other Current Assets | $9,935 | ||
| Total Current Assets | $27,759 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $20,819 | ||
| TOTAL ASSETS | $659,433 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Building & Grounds Fund | $476 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Kakamega (Kenya) Orphanage | $313 | ||
| Social Justice Fund | $1,110 | ||
| Total Special Projects | $1,422 | ||
| Total Current Liabilities | $7,108 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $21,693 | ||
| Replacement Reserve | $33,309 | ||
| Total Long-term Liabilities | $55,002 | ||
| Total Liabilities | $62,109 | ||
| Total Equity | $597,323 | ||
| TOTAL LIABILITIES & EQUITY | $659,433 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
NB. The following was not in the original spreadsheet, but was calculated from data in the spreadsheets.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $5,665
| + Total Current Assets | $27,758 |
| + Total NHCLF Loans | $20,819 |
| - Total Current Liabilities | ($7,108) |
| - Replacement Reserve | ($33,309) |
| - YTD Net Income | ($2,496) |
| = Total Available: | $5,665 |
