CMM 2020-06-14
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Sixth Month 14th, 2020
Seventeen Friends gathered by Zoom connection and entered into quiet worship. We accepted the minutes of Fifth Month as posted on the website, including the rewritten minute 05.3.
06.1 Finance Committee: The treasurer presented the report of our finances for the past year. Our expenses were $25,521 and our income was $26,648, giving us a surplus of $1,128. The finance committee recommended that we share that surplus equally between NEYM and Woolman Hill. Friends approved the donations of $500 to each organization and the balance to our undesignated reserves.
06.2 COVID-19 ad hoc Group: Sara S. reported on their recent meeting. They are not recommending any in-person gatherings for at least three weeks. A list of recommendations for when we are able to meet in person again is attached. Given the likelihood that no cure or vaccine will be available for months or years, the ad hoc group recommends that an online presence during regular meeting for worship be expected for that amount of time. The property committee would determine the mechanics. Greg H said that the property committee was looking into getting a hotspot to provide an Internet connection and a phone number for the future. The clerk suggested that Ministry and Counsel should also be involved in considering how future “hybrid” worship would take place. There was discussion of concerns that was heard by the ad hoc group, property committee, and ministry and counsel.
06.3 Peace, Social, & Earthcare Concerns Committee (PSECC): The clerk of PSECC presented a document about the “8 Can’t Wait” national campaign which seeks to limit and control how the police use force. Friends expressed approval for PSECC to take action in support of this campaign.
PSECC recommended that we post a Black Lives Matter sign in front of our meeting house. A concern was raised that since we have very little presence at the meeting house, we might monitor the sign and the building on a regular basis since there is still some strong, negative reaction to this message. A suggestion was made that we have extra signs in case we need replacements. One Friend voiced a concern that signage might limit our ability to carry out our mission statement of welcoming all people and building community. Several Friends expressed a change in their thoughts about this since it was first brought forward to the meeting in 2016; they are now in favor of posting a Black Lives Matter sign. Some of the comments were that a Black Lives Matter sign is a sign of inclusiveness and welcoming. It is a way to show that we are welcoming of people who are often unwelcome in other places. The times call us, as a church, to speak with moral authority, and this is the time to do it. We look forward to a time when this sign becomes unnecessary. We might ask ourselves, what is God calling us to do right now, instead of looking toward the future.
Friends are in unity regarding posting a Black Lives Matter sign in front of our meeting house.
06.4 Ministry and Counsel: The clerk of M&C announced that we will have a Fourth Sunday Zoom meeting this month. Ruth H will share her journey with Nurturing Faithfulness. Reconfigured small groups are continuing. Friends agreed that going forward, after-meeting activities will begin one hour after the conclusion of announcements.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of Seventh Month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Heidi Babb, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
| Concord Monthly Meeting Income & Expenses | 2019-06-01 – 2020-05-31 | FY 2020 Budget | $ Over Budget | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $23,497 | $25,150 | -$1,653 | 93% |
| Interest Income | $1,139 | $680 | $459 | 167% |
| Rental Income | $1,773 | $1,500 | $273 | 118% |
| Solar Roof Lease | $240 | $240 | $0 | 100% |
| Total Income | $26,648 | $27,570 | -$922 | 97% |
| Expenses | ||||
| Program | ||||
| Budget/Finance Committee | $29 | $30 | -$1 | 97% |
| Hospitality | $109 | $180 | -$71 | 61% |
| Library | $40 | $90 | -$50 | 44% |
| Ministry & Counsel | $225 | $225 | $0 | 100% |
| Outreach | ||||
| Outreach - Other | $153 | $355 | -$202 | 43% |
| Website Expenses | $280 | $280 | $0 | 100% |
| Total Outreach | $433 | $635 | -$202 | 68% |
| Peace, Social & Earthcare Concerns | $0 | $600 | -$600 | 0% |
| Youth & Religious Education | $134 | $300 | -$166 | 45% |
| Total Program | $970 | $2,060 | $1,090 | 47% |
| Property | ||||
| Building Maintenance | $308 | $600 | -$292 | 51% |
| Debt Service | $3,806 | $3,805 | $1 | 100% |
| Donation in Lieu of Taxes | $500 | $500 | $0 | 100% |
| Electricity | $1,000 | $1,000 | $0 | 100% |
| Grounds | $0 | $100 | -$100 | 0% |
| Insurance | $1,961 | $2,000 | -$40 | 98% |
| Replacement Reserve Expense | $4,800 | $4,800 | $0 | 100% |
| Snow Removal | $1,380 | $2,000 | -$620 | 69% |
| Supplies - Bldg. & Maintenance | $374 | $200 | $174 | 187% |
| Wood Pellets | $1,464 | $1,680 | -$216 | 87% |
| Total Property | $15,594 | $16,685 | -$1,091 | 93% |
| Support | ||||
| AFSC | $1,565 | $1,565 | $0 | 100% |
| Dover Quarterly Meeting | $10 | $10 | $0 | 100% |
| FCNL | $150 | $150 | $0 | 100% |
| Friends Camp | $300 | $300 | $0 | 100% |
| FWCC | $65 | $65 | $0 | 100% |
| Interfaith Council | $50 | $50 | $0 | 100% |
| NEYM - Equalization Fund | $290 | $290 | $0 | 100% |
| NEYM - General Fund | $6,090 | $6,090 | $0 | 100% |
| NH Council of Churches | $75 | $75 | $0 | 100% |
| Woolman Hill | $230 | $230 | $0 | 100% |
| Total Support | $8,825 | $8,825 | $0 | 100% |
| Total Other Misc. Expense | $132 | |||
| Total Expense | $25,521 | $27,570 | -$2,049 | 93% |
| Net Income | $1,128 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 5th Month 31, 2020 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $18,441 | ||
| Money Market 101049498 | $6,599 | ||
| Total Checking/Savings | $25,040 | ||
| Accounts Receivable | |||
| Accounts Receivable | $0 | ||
| Total Accounts Receivable | $0 | ||
| Other Current Assets | |||
| Prepaid Electricity | $8,000 | ||
| Prepaid Insurance | $1,203 | ||
| Prepaid Wood Pellets | $270 | ||
| Undeposited Funds | $330 | ||
| Total Other Current Assets | $9,803 | ||
| Total Current Assets | $34,843 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $22,682 | ||
| TOTAL ASSETS | $668,380 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Accounts Payable | |||
| Accounts Payable | $3,582 | ||
| Total Accounts Payable | $3,582 | ||
| Other Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| AFSC-NH | $0 | ||
| Christine / Kakamega Care Centre | $1,211 | ||
| Social Justice Fund | $603 | ||
| Total Special Projects | $1,814 | ||
| Total Other Current Liabilities | $7,508 | ||
| Total Current Liabilities | $11,091 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $18,920 | ||
| Replacement Reserve | $41,469 | ||
| Total Long-term Liabilities | $60,388 | ||
| Total Liabilities | $71,479 | ||
| Equity | |||
| General Fund Balance | $549,811 | ||
| Unrestricted Net Assets | $47,090 | ||
| Net Income | $0 | ||
| Total Equity | $596,901 | ||
| TOTAL LIABILITIES & EQUITY | $668,380 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $4,965
| + Total Current Assets | $34,843 | |
| + Total NHCLF Loans | $22,682 | |
| Total Available Assets | $57,525 | |
| - Total Current Liabilities | ($11,091) | |
| - Replacement Reserve | ($41,469) | |
| - YTD Net Income | ($0) | |
| ($52,560) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
$4,965 |
COVID–19 ad hoc Group , June 13th, 2020
COVID–19 ad hoc Group
2020-06-13
The Covid Medical group met and discussed reopening scenarios. We are not recommending any in-person gatherings for at least 3 weeks. This includes Sundays and mid-week gatherings. We will reassess at that time to see if there was a new surge related to recent reopening.
When there are in-person gatherings, we would recommend the following steps to be taken:
- No more than 10–15 People in the meeting room. (We will check the spacing to see the optimum.)
- Maintaining of social distance
- Wearing of masks
- Disinfecting of touch surfaces afterward
- Not recommending that those over sixty and or with serious health conditions attend in person
- No social time, hugs, or handshakes, etc. at this time
- No singing
- Best to have a greeter to open and close doors and disinfect any touched surfaces
- The building should be cleaned after use
- Lysol wipes (or similar product) be stocked in the bathrooms and used after each use.
Given the likelihood that no cure or vaccine will be available for months or years, we would recommend that an online presence during regular meeting for worship be expected for that amount of time. We leave it up to the property committee to determine the mechanics of this.
So sad to report this, but hoping for everyone’s continued health. Let me know if you have questions.
Sara S
