CMM 2023-03-12

Minutes of Meeting for Worship with Attention to Business

Concord (NH) Monthly Meeting of

the Religious Society of Friends

Third Month 12th, 2023

Twelve Friends gathered for meeting for worship to attend to business, in person and by Zoom.  We opened with a brief period of quiet Worship.

Minutes of Second month 2023 have not yet been posted on the Meeting website.  They were read out along with the minutes of the special called Meeting for Worship with attention to business on the 19th of Second month.  Friends were easy with these minutes as read.  Friends should review these when they are posted and let clerks know if they then see some need for corrections.

03.01  Draft State of Society:  The committee on Ministry & Counsel brought this year's State of Society report that was seasoned in committee after the fourth Sunday program to gather thoughts from those Friends and attenders who were able to attend.  There was a request from a member that we mention the things that were done by Youth Religious Education and that mention might also be made about the community engagement that occurred amongst us in group hikes.  Friends we're generally happy with the report.  We asked that a couple of small changes be made by M&C to reflect the thoughts that were shared.  Friends expressed gratitude for the careful work that went into this reflection.  We will hear this report again next month after some revision.

03.02  Property Committee report was received.  Friends were asked to provide feedback on the need for additional sound mitigation needs both now and via an invitation in our newsletter updates.  This will help us with planning on what we should do in this regard.  Some feedback was received from Friends who were present.

03.03  Finance Committee Report:  We received the report from Finance committee updating our current numbers through 9 months of our fiscal year.  We have received $24,586 income and have had expenses of $19,056 for an increase in funds available of $5,530.  Report is attached.

Financial Summary
Total Income: $24,586
Total Expenses: $19,056
Net Income: $5,530  

03.04  Deposit Insurance:  Finance committee reported on recent activity in management of our funds.  A change in our February approval that funds be in an "FDIC insured" instrument to a "federally insured" instrument was requested since we want to be able to use credit unions not only banks (the coverage is equivalent but is a different insurance agency).  Friends approved.

03.05  Laying Down Restricted Funds:  Finance committee asked the Meeting to consider laying down some restricted funds that no longer seem to serve any purpose.  This includes the fund that was set up to make our hybrid online and in-person worship work well, and a fund that was set up decades ago when we were renters in another space to be sure that there were operating funds if there were shortfalls in donations at a time of immediate need to spend money.  We now have large amounts set aside for future needs in our own building.  Friends approved moving the funds that were in these two restricted lines to the general fund.

03.06  Initial Draft Budget for FY2024:  We received some projections of a draft budget from Finance committee for the upcoming fiscal year that begins June 1, 2023.  Some comments were made for Finance committee to consider.  They will be happy to receive further input and will solicit that in upcoming newsletters.

03.07  Friendly Audit:  The finance committee reported that they are planning an internal friendly audit of our bookkeeping.  They are also doing work on the stability and potential for growth in giving by our donor base, should that become needed, by analyzing the levels of contributions that are received.  Friends expressed gratitude to the committee.

After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Fourth Month of 2023.

Submitted by,   Accepted as the Approved Record,
     
/s/ Jennifer J Smith, Recording Clerk   /s/ Heidi Babb, Presiding Co-Clerk

Concord Monthly Meeting

Statement of Operations as of Second Month 28, 2023

(75% of Fiscal Year 2023)
Concord Monthly Meeting Statement of Operations 2022-06-01 – 2023-02-28 Budget – FY 2022-23 Budget Remaining % of Budget Raised
Income
Contributions $23,016 $27,400 $4,384 84%
Grants $0 $0 $0 0%
Interest Income $0 $810 $810 0%
Rental Income $1,569 $900 ($669) 174%
Solar Roof Lease $0 $240 $240 0%
Total Income $24,586 $29,350 $4,764 84%
Expenses       % of Budget Spent
Program
Finance Committee $0 $30 $30 0%
Hospitality $54 $100 $46 54%
Library $26 $140 $114 18%
Ministry & Counsel $0 $400 $400 0%
Outreach Committee $20 $175 $155 11%
Peace, Social & Earthcare Concerns $0 $150 $150 0%
Right Relations $0 $400 $400 0%
Website Expense $148 $1,000 $852 15%
Youth & Religious Education $7 $300 $293 2%
Total Program $257 $2,695 $2,438 10%
Property
Data Usage $720 $960 $240 75%
Debt Service $2,855 $3,805 $950 75%
Donation in Lieu of Taxes $0 $500 $500 0%
Electricity $749 $1,000 $251 75%
Grounds $30 $100 $70 30%
Insurance $2,139 $2,890 $751 74%
Maintenance $1,276 $1,180 ($96) 108%
Replacement Reserve Expense $2,858 $3,810 $953 75%
Snow Removal $895 $1,600 $705 56%
Supplies - Bldg. & Maintenance $122 $250 $128 49%
Wood Pellets $1,259 $1,200 ($59) 105%
Total Property $12,903 $17,295 $4,392 75%
Support
AFSC $1,192 $1,640 $448 73%
Dover Quarterly Meeting $0 $10 $10 0%
FCNL $0 $157 $157 0%
Friends Camp $0 $314 $314 0%
FWCC $0 $68 $68 0%
Interfaith Council $0 $50 $50 0%
NEYM - Equalization Fund $0 $314 $314 0%
NEYM - General Fund $4,705 $6,491 $1,786 72%
NH Council of Churches $0 $75 $75 0%
Woolman Hill $0 $241 $491 0%
Miscellaneous Expenses
Total Support $5,896 $9,360 $3,464 63%
Total Expense $19,056 $29,350 $10,294 65%
Net Income $5,530

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding.  This can have the effect of throwing off any given sum by a dollar due to compounded rounding.  —  Prepared by Greg Heath and Chris Haigh.


Concord Monthly Meeting FY 2023

Accrual Basis Balance Sheet as of Second Month 28, 2023
Concord Monthly Meeting Balance Sheet 2nd Month 28, 2023    
ASSETS
Current Assets
Checking/Savings
Checking $26,738
Money Market $6,605
Total Checking/Savings $33,343
Accounts Receivable
Accounts Receivable $0
Total Accounts Receivable $0
Other Current Assets
Prepaid Electricity $5,252
Prepaid Expense – Other $0
Prepaid Insurance $2,483
Total Other Current Assets $7,735
Total Current Assets   $41,077
Fixed Assets
Building $466,455
Land (including new lot) $144,400
Total Fixed Assets   $610,855
Total Other Assets - NH Community Loan Fund   $23,982
TOTAL ASSETS     $676,915
LIABILITIES & EQUITY
Liabilities
Long-term Liabilities
Mortgage Loan $9,723
Total Long-term Liabilities   $9,723
Total Liabilities   $9,723
Equity
General Fund Balance  
Land & Building Fund $610,855
General Fund Balance – Other ($8,134)
Total General Fund Balance   $602,721
Temp. Restricted Net Assets
Donor Restricted Funds
Asylum Seekers Support Fund (ASSF) $858
Mindful Mortality $725
Social Justice Fund $303
Solar Grant Fund $1,209
Total Donor Restricted Funds $3,095
Meeting Temp. Restricted Funds
Blended Meeting Technology $76
Friendly Assistance Fund $950
Operating Reserve $2,000
Replacement Reserve $51,820
Total Meeting Temp. Restricted Funds $54,846
Total Temp. Restricted Net Assets   $57,941
Net Income   $5,530
Total Equity   $666,192
TOTAL LIABILITIES & EQUITY     $675,915


Concord Monthly Meeting

  Budget Planning for

Fiscal Year 2024
Concord Monthly Meeting Budget Comparisons & Proposal 2022-06-01 – 2023-02-28 Projected Budget – FY 2022-23 FY 2023 Budget FY 2024 Draft 1
Income
Contributions $23,016 $28,416 $27,400 $28,000
Interest Income $810 $810 $810
Prior-Year Funds -
Rental Income $1,569 $1,710 $900 $1,500
Solar Roof Lease - $240 $240 $240
Total Income $24,586 $31,177 $29,350 $30,550
Expenses
Program
Finance Committee $30 $30 $30
Hospitality $54 $154 $100 $150
Library $26 $50 $140 $140
Ministry & Counsel - $133 $400 $400
Outreach $20 $58 $175 $175
Peace, Social & Earthcare Concerns $50 $150 $150
Right Relationships $133 $400 $400
Website Expenses $148 $481 $1,000 $1,000
Youth & Religious Education $10 $107 $300 $300
Total Program $258 $1,197 $2,695 $2,745
Property
Data Usage $720 $980 $960 $1,199
Debt Service $2,855 $3,805 $3,805 $3,805
Donation in Lieu of Taxes - $500 $500 $500
Electricity $749 $1,000 $1,000 $1,000
Grounds $30 $100 $100 $100
Insurance $2,139 $2,890 $2,890 $2,980
Maintenance $1,276 $1,300 $1,180 $1,200
Replacement Reserve $2,858 $3,810 $3,810 $3,810
Snow Removal $895 $1,600 $1,600 $1,600
Supplies - Bldg. & Maintenance $122 $250 $250 $250
Wood Pellets $1,259 $1,259 $1,200 $1,595
Total Property $12,903 $17,494 $17,295 $18,040
Support
AFSC $1,191 $1,640 $1,640 $1,689
Dover Quarterly Meeting $10 $10 $10
FCNL - $157 $157 $162
Friends Camp - $314 $314 $323
FWCC - $68 $68 $70
Interfaith Council - $50 $50 $50
NEYM - Equalization Fund - $314 $314 $323
NEYM - General Fund $4,705 $6,491 $6,491 $6,686
NH Council of Churches - $75 $75 $77
Woolman Hill - $241 $241 $313
Miscellaneous Expenses
Total Support $5,896 $9,360 $9,360 $9,704
Total Expense $19,057 $28,051 $29,350 $30,489
Net Income $5,529 $3,126 $61

Draft State of Society Report

Concord Monthly Meeting - State of Society Report 2022

As 2023 dawned, nearly three years into a global pandemic, Concord Meeting gathered to take stock of the past year, to reflect on how the spirit is moving among us and how we have responded to its calling.  In some ways it feels as though we have been in a bit of a holding pattern, doing what we do best; that is to say, nurturing the spiritual lives of members and attenders.  Many of us are quite actively living out Friends’ testimonies, faithfully responding to the promptings of the spirit, with sustenance from the Meeting.

A good number of our meetings are silent, and those in attendance speak, not infrequently, of the richness they find in the silence, yet many meetings will be graced with several offerings of vocal ministry.  Having been through what we hope is the worst of the pandemic, it is a blessing to be able to meet in person and to share in-person worship and fellowship.  It is through our direct presence that we are most able to demonstrate the care that flows so freely among us.

While we no longer take this gift of presence in one another’s lives for granted, we have grown accustomed to being back in the meetinghouse.  This year we resumed our twice-monthly potluck meals and singing together as a prelude to Meeting for Worship.  These are joyful and spirited times, and we miss the presence of those who are attending meetings remotely.  An important acoustical modification was installed in the Fellowship Room that makes it a more enjoyable space in which to be able to raise voices.

Presently we have children from two families in our First Day School.  While attendance is spotty due to both the pandemic and the pressures on young families, the children enjoy coming to Meeting.  The Youth and Religious Education Committee is active and dedicated to providing a welcoming, safe, and spiritually-centered program.

We continue to welcome remote participants recognizing there are unresolved feelings about the technology.  While there is overwhelming appreciation for the participation of those who are distant, ill, or unable to attend in person for many reasons, there remains some unhappiness with the status quo.  A midweek meeting without a remote option continues to be held.

This year we welcomed two individuals into membership.  Such a joy to have these people wanting to join in fully!  As we know, there is a flip side to joy.  This year we mourn the loss of Thomas Hedberg who graced us with his final years.  His courage, honesty, and good humor inspired us as we sought to support him and his wife, Lynda.

Early on in the pandemic we responded creatively to our need for connection with the formation of a variety of small groups that met regularly online and in person when possible.  Groups formed around the need for simple conversation, spiritual support, study, walking, and storytelling.  Many of those groups have run their course, but a couple do continue.  We are feeling a need for deeper connection outside of Sunday mornings and are looking for new opportunities that will draw us together, especially those that help deepen our spiritual lives.  One particularly successful series this year has been the sharing of individual spiritual journeys.  Once again our annual spring party was a fun time to be together.

This has not been a year of bold new initiatives, but one of caution.  As an example, we spent several months in the fall considering the possibility of acquiring a piece of land across the road from us.  Eventually way did not open in that direction, but raising the question caused us to consider how we are using our existing property.  That question is there like a bud on an apple tree, yet to bear fruit.

Another example of caution is our continuing careful adherence to the requirements of the Meeting’s Pandemic Response Team relative to vaccination, masking, hand sanitation, and to a somewhat lesser extent, social distancing.  Chairs in the Meeting Room are spread widely apart, but conversations are often quite physically close.  Differences among us with regard to the vaccination mandate are difficult, and some feelings are quite tender on the matter.  Our desire to welcome all to be present in person conflicts with our hope to protect the more vulnerable among us.

In addition to the possible land purchase noted above, we have faced a number of challenging questions in our Meetings for Worship for the Conduct of Business.  Friends have noticed that we have more often turned to prayerful silence to hold a difficult question up to the Light.  Friends’ practice in the conduct of our business meetings is a flowing stream that runs back through time.  As frustrating as Meetings for Business can be, many find them a rich resource for spiritual growth.

Recognizing the financial hardships often experienced by those seeking asylum in the United States, the Meeting established an Asylum Seekers Fund Working Group early in 2022.  This group has raised funds and is preparing to carry that effort forward.  This year the Meeting spent a few months considering what it would mean to adopt and share a land acknowledgment, eventually adopting one with the help of the Right Relationship Working Group (“right relationship” with indigenous people).  At the request of the Meeting, the Outreach Committee worked diligently over a period of months to help us consider what would be a useful “welcoming and affirming statement” to present to the public.  In the end, they were released them from the task at their request.  When a task does not bear the fruit that is expected we can learn the truth in the adage that the Spirit moves in mysterious ways.

Whether it is caution, inertia, or the particular culture that has developed in our Meeting, there is no one project that we have undertaken collectively in the community as a witness to our values.  It seems as though the maintenance of our own Meeting community is a witness to one another, and it does take a great deal of collective energy.  There are many workers that make things happen, and we have deep gratitude for the shared effort.  Some find this service to be especially important to their own spiritual growth.  Challenged to be our best, we are inspired by the patterns and examples we encounter at Concord Friends Meeting.  Getting along with one another, indeed, loving each other when loving is not easy, when taking a loving path is a choice, we grow in the Light.


March 2023 Property Committee Report

Sound Mitigation:  The committee would like to get input from meeting as to what we should do next regarding sound mitigation.  Is more needed in Fellowship Room or not; should we move ahead in the Worship Room?

March Cleaning Day:  March every other month brief after fellowship cleaning day will be the 19th.

April ‘To Do’ List:  We are tentatively planning a date(s) in late April to work on the shed (mainly putting up more battens) and doing any additional acoustic tile placement.

Day Care Let:  We have begun exploration of the possibility of renting space starting this next school year for an outdoor preschool program.  We are asking YRE to appoint someone to be on a joint subcommittee to work on this.  At least one member of property who has already met with the possible renter is willing to be on this subcommittee and we may have another member who is able to do that (and was involved in showing that business owner the space recently).

Nominating Committee Request:  As nominating begins to work on its recommendations for the coming year, we note that it would be good to have more members on this committee.  We also feel that it would be helpful to have an increase in female participation in our planning on how to best support the various needs of our Meeting in use of our property.

Jennifer Smith, Property committee clerk


YRE Report to Business Meeting March 12, 2023

  1. First Day School: The remote observer testing in the toddler room revealed that we need a shelf on North wall to hold the phone.  The older kids room already has the high bookshelf that holds it well.  We would like to have a small device (phone that has ability to connect to WiFi to use Zoom or small IPad/chromebook) that can be used by teacher/helper who may not want to use their own cellphone for the zoom.  These must be resolved before have a remote observer replace the in-person floater/observer.
  2. Bread Day: Heidi and Ruth will set a date for this intergenerational event that is good for interested people.
  3. Yard Sale: We decided that we’ll offer a children’s activity (as outreach) as part of the Yard Sale (May 13th).  We’ll be providing small ceramic pots the children can paint and small plants they can plant into it.  If you have spider plant babies, or jade plant babies, or can start some marigold seedlings, please let us know.