CMM 2023-08-13
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Eighth Month 13th, 2023
On Eighth Month 13, 2023, ten Friends gathered for meeting for worship to attend to business, in person and by Zoom. We opened with a brief period of quiet Worship.
Minutes of Seventh Month 2023 were approved as posted on our website.
08.01 Membership Clearness Committee Report: Ministry & Counsel reported on a clearness committee for Paula Werme's request for membership in our Meeting. They felt clear that she should be a new valued member of our community, and we heartily agreed and welcomed her to membership.
08.02 Meetinghouse Fire Code Conformance: The committee working to bring the Meetinghouse up to fire code for a place of public assembly reported on the progress of the work. Fundraising activities are underway, grant requests are in progress, and contributions are beginning to be received. We have secured short-term loans from some members of Meeting to enable the work to be completed expeditiously. The Clerk disclosed that she owns stock in the public company that the project team selected for fire alarm monitoring. She had no part in the selection of that company but, as an officer of our corporation, needed to disclose the ownership interest.
08.03 Finance Committee presented a report for the first two months of the current fiscal year. Total income for the period was $2,862. Total expenses were $2,630 for a net income of $232.
They also reported in detail on changes to the balance sheet, which have been extensive due to project costs for the change from the wood pellet furnace to a geothermal heating system and other fire safety related expenses. More changes are expected as the project advances in the coming months. The balance sheet and the income and expense report are attached to these minutes. To date we have received $20,414 and expended $22,253 on the project.
| Total Income: | $2,862 | |
|---|---|---|
| Total Expenses: | $2,630 | |
| Net Income: | $232 |
08.04 Dover Quarterly Meeting Invitation: Mark B brought a request from Dover Quarterly Meeting to meet at our Meetinghouse on October 29th. Friends approved hosting this meeting. Kathy U has agreed to help organize our hosting of this event. The Meeting’s COVID policy will be shared with the rest of the Quarter. However, we plan to review that policy in September and will then need to update everyone in the Quarter about that. There is also the possibility that the policy could be changed again in October, which would require further notice. Friends also will be invited to attend remotely by Zoom.
We closed with a brief period of quiet worship, purposing to meet again on the second First Day of Ninth month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Jennifer Smith, Recording Clerk | /s/ Elizabeth Meyer, Presiding Clerk |
| Concord Monthly Meeting Statement of Operations | 2023-06-01 – 2023-07-31 | Budget – FY 2023-24 | Budget Remaining | % of Budget Raised |
|---|---|---|---|---|
| Income | ||||
| Contributions | $2,715 | $27,400 | $24,685 | 10% |
| Grants | $0 | $0 | $0 | 0% |
| Interest Income | $22 | $810 | $788 | 3% |
| Rental Income | $125 | $900 | $775 | 14% |
| Solar Roof Lease | $0 | $240 | $0 | 0% |
| Total Income | $2,862 | $29,350 | $26,488 | 10% |
| Expenses | % of Budget Spent | |||
| Program | ||||
| Finance Committee | $0 | $30 | $30 | 0% |
| Hospitality | $30 | $100 | $60 | 29% |
| Library | $0 | $140 | $140 | 0% |
| Ministry & Counsel | $0 | $400 | $400 | 0% |
| Outreach Committee | $0 | $175 | $175 | 0% |
| Peace, Social & Earthcare Concerns | $0 | $150 | $150 | 0% |
| Right Relations | $0 | $400 | $400 | 0% |
| Website Expense | $0 | $1,000 | $1,000 | 0% |
| Youth & Religious Education | $47 | $300 | $253 | 16% |
| Total Program | $77 | $2,695 | $2,618 | 3% |
| Property | ||||
| Data Usage | $196 | $960 | $764 | 20% |
| Debt Service | $952 | $3,805 | $2,853 | 25% |
| Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
| Electricity | $167 | $1,000 | $833 | 17% |
| Grounds | $0 | $100 | $100 | 0% |
| Insurance | $497 | $2,890 | $2,393 | 17% |
| Maintenance | $0 | $1,180 | 1,180 | 0% |
| Replacement Reserve Expense | $635 | $3,810 | $3,175 | 17% |
| Snow Removal | $0 | $1,600 | $1,600 | 0% |
| Supplies - Bldg. & Maintenance | $108 | $250 | $142 | 43% |
| Wood Pellets | $0 | $1,200 | $1,200 | 0% |
| Total Property | $2,554 | $17,295 | $14,741 | 15% |
| Support | ||||
| AFSC | $0 | $1,640 | $1,6400 | 0% |
| Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
| FCNL | $0 | $157 | $157 | 0% |
| Friends Camp | $0 | $314 | $314 | 0% |
| FWCC | $0 | $68 | $68 | 0% |
| Interfaith Council | $0 | $50 | $50 | 0% |
| NEYM - Equalization Fund | $0 | $314 | $314 | 0% |
| NEYM - General Fund | $0 | $6,491 | $6,491 | 0% |
| NH Council of Churches | $0 | $75 | $75 | 0% |
| Woolman Hill | $0 | $241 | $241 | 0% |
| Miscellaneous Expenses | – | – | – | – |
| Total Support | $0 | $9,360 | $9,360 | 0% |
| Total Expense | $2,630 | $29,350 | $26,720 | 9% |
| Net Income | $232 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 7th Month 31, 2023 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking MCSB | $31,883 | ||
| Money Market MCSB | $113 | ||
| Savings Granite State Cr Union | $10 | ||
| Total Checking/Savings | $32,006 | ||
| Accounts Receivable | |||
| Accounts Receivable | $0 | ||
| Total Accounts Receivable | $0 | ||
| Other Current Assets | |||
| Prepaid Electricity | $4,835 | ||
| Prepaid Insurance | $1,242 | ||
| Prepaid Wood Pellets | $604 | ||
| Total Other Current Assets | $6,681 | ||
| Total Current Assets | $38,686 | ||
| Fixed Assets | |||
| Building | $466,557 | ||
| Equipment | $22,118 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $633,075 | ||
| Other Assets | |||
| Granite State Credit Union CD | $3,056 | ||
| Total NH Community Loan Fund | $24,869 | ||
| Total Other Assets | $27,926 | ||
| TOTAL ASSETS | $699,687 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Long-term Liabilities | |||
| Loan - Heating - Fire Safety | $22,000 | ||
| Mortgage Loan | $6,340 | ||
| Total Long-term Liabilities | $28,340 | ||
| Total Liabilities | $28,340 | ||
| Equity | |||
| General Fund Balance | |||
| Fire Safety Improvements | $500 | ||
| Land & Building Fund - Other | $610,855 | ||
| General Fund Balance – Other | $561 | ||
| Total General Fund Balance | $611,916 | ||
| Temp. Restricted Net Assets | |||
| Donor Restricted Funds | |||
| Asylum Seekers Support Fund (ASSF) | $37 | ||
| Kakamega Family Support Fund | $2,518 | ||
| Mindful Mortality | $775 | ||
| Social Justice Fund | $303 | ||
| Solar Grant Fund | $1,209 | ||
| Total Donor Restricted Funds | $4,842 | ||
| Meeting Temp. Restricted Funds | |||
| Friendly Assistance Fund | $950 | ||
| Replacement Reserve | $53,407 | ||
| Total Meeting Temp. Restricted Funds | $54,358 | ||
| Total Temp. Restricted Net Assets | $59,200 | ||
| Net Income | $232 | ||
| Total Equity | $671,347 | ||
| TOTAL LIABILITIES & EQUITY | $699,687 |
Fire Safety and Geothermal Heating System Report
| Expense Item | Actuals | Budget | Upddated Amount |
+/- |
|---|---|---|---|---|
| Source of Funds | ||||
| Capital Campaign | $500 | $20,000 | $20,000 | - |
| Federal Subsidy (30% of geothermal) | $17,490 | $15,053 | $2,438 | |
| Sale of Pellets * | ($86) | $500 | $500 | $500 |
| Sale of Other Items | - | |||
| Replacement Reserve | $20,000 | $20,000 | $20,000 | - |
| Total Source of Funds | $20,414 | $57,990 | $55,553 | $2,938 |
| * Sandbags & Dolly purchased for selling pellets | ||||
| Expense | ||||
| Fire Alarm System | $3,731 | $11,175 | $12,437 | ($1,262) |
| Code Compliance Consultant | $2,008 | $1,500 | $2,008 | ($508) |
| Emergency Lighting/Exit Signs | $195 | $197 | $195 | $2 |
| Electrician | $244 | $1,000 | $244 | $756 |
| Legal | - | $259 | - | $259 |
| Fire Department Key Entry | $507 | $500 | $507 | ($7) |
| Geothermal Heating | $15,568 | $58,300 | $50,175 | $8,125 |
| Contingency | - | $369 | - | $369 |
| Total Expense | $22,253 | $73,300 | $65,566 | $7,734 |
| Net |
