CMM 2023-04-09

Minutes of Meeting for Worship with Attention to Business

Concord (NH) Monthly Meeting of

the Religious Society of Friends

Fourth Month 9th, 2023

Eleven Friends gathered for meeting for worship to attend to business, in person and by Zoom.  We opened with a brief period of quiet Worship.

Minutes of Third month 2023 were approved as posted on the website with a dots and commas change and a more substantive change to add the word ‘temporarily’ to the minute 03.05 regarding restricted funds.  Friends were easy with the minutes with those corrections.

04.01  Fifth-Month Meeting:  Friends approved moving our next Meeting for Worship With Attention to Business preceded by potluck to the 1st Sunday in May.

04.02  Outreach Committee:  We received a report from Outreach committee.  It is attached to these minutes.

04.03  State of Society Report:  Ministry and Counsel reported that they have revised the State of Society report and sent it by email and posted it to the Meeting website.  Friends approved that report.

04.04  Membership:  Ministry and Counsel reported on a resignation of membership by Kathi Connors.  A Friend from this committee met with her at length, and M&C recommends that we accept her resignation.  We accept Kathi’s resignation with regret.

04.05  Outdoor Preschool Report:  A subcommittee of Property committee, with a liaison from Youth Religious Education reported on their interaction with the operator of an outdoor preschool childcare center who would like to rent some of our space for weekday use.  Friends can send any concerns or questions to those involved with this subcommittee, Greg H, Dave W and Ruth H.

04.06  Finance Committee Report:  Finance committee reported on the last 10 months of our fiscal year.  Total income was $26,201 and expenses were $20,703.  Full report is attached.

Financial Summary
Total Income: $26,201
Total Expenses: $20,703
Net Income: $5,498  

04.07  Pandemic response team presented information for Friends to reflect on.  They reported they have discerned that it is currently appropriate to allow rental groups to make their own policies around COVID safety when they have sole use of the Meetinghouse; a written explanation of this change with some additional details for those groups to consider is attached to these minutes.

They also reported that they have made an exception to current policy for the upcoming concert in one week, allowing the leaders to be unmasked while singing provided that they have tested negative three times at least 48 hours apart in the week before.

The pandemic response team is also inviting Friends to give feedback directly to those on the team, Robert S, Jennifer S, Wendy L and Betsy M. The team will likely survey the Meeting soon about some of the issues that Friends have raised about ongoing restrictions.  Friends agreed that further discernment should occur in Meeting for Worship with attention to business in the near future.

04.08  State Budget Letter:  A request was made that Meeting sign on to a letter around governmental budgeting for human needs.  The Meeting was advised that our clerks can decide whether to sign on to this letter if it meets the criteria we have set for their making time sensitive decisions on our behalf.

04.09  Reproductive Rights:  It was brought to us that we as a Meeting could respond to the Friends Committee on National Legislation (FCNL) request for feedback on whether there should be an FCNL policy on advocacy for reproductive rights.  A minute from Durango Colorado Meeting was brought as an example.  FCNL would like to have our response by the end of April.  We felt we should wait for Friends to have an opportunity to reflect more about this even if that means we don't get an opportunity to weigh in with this national Quaker organization.

After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the First Sunday of the Fifth Month of 2023.

Submitted by,   Accepted as the Approved Record,
     
/s/ Jennifer J Smith, Recording Clerk   /s/ Heidi Babb, Presiding Co-Clerk

Concord Monthly Meeting

Statement of Operations as of Third Month 31, 2023

(83⅓% of Fiscal Year 2023)
Concord Monthly Meeting Statement of Operations 2022-06-01 – 2023-03-31 Budget – FY 2022-23 Budget Remaining % of Budget Raised
Income
Contributions $24,631 $27,400 $2,769 90%
Grants $0 $0 $0 0%
Interest Income $0 $810 $810 0%
Rental Income $1,569 $900 ($669) 174%
Solar Roof Lease $0 $240 $240 0%
Total Income $26,201 $29,350 $3,149 89%
Expenses       % of Budget Spent
Program
Finance Committee $0 $30 $30 0%
Hospitality $54 $100 $46 54%
Library $26 $140 $114 18%
Ministry & Counsel $0 $400 $400 0%
Outreach Committee $20 $175 $155 11%
Peace, Social & Earthcare Concerns $0 $150 $150 0%
Right Relations $0 $400 $400 0%
Website Expense $148 $1,000 $852 15%
Youth & Religious Education $12 $300 $288 4%
Total Program $259 $2,695 $2,438 10%
Property
Data Usage $800 $960 $160 83%
Debt Service $2,855 $3,805 $950 75%
Donation in Lieu of Taxes $0 $500 $500 0%
Electricity $833 $1,000 $167 83%
Grounds $30 $100 $70 30%
Insurance $2,388 $2,890 $502 83%
Maintenance $1,276 $1,180 ($96) 108%
Replacement Reserve Expense $3,175 $3,810 $635 83%
Snow Removal $995 $1,600 $605 62%
Supplies - Bldg. & Maintenance $143 $250 $107 57%
Wood Pellets $1,259 $1,200 ($59) 105%
Total Property $13,753 $17,295 $3,542 80%
Support
AFSC $1,341 $1,640 $299 82%
Dover Quarterly Meeting $0 $10 $10 0%
FCNL $0 $157 $157 0%
Friends Camp $0 $314 $314 0%
FWCC $0 $68 $68 0%
Interfaith Council $50 $50 $0 100%
NEYM - Equalization Fund $0 $314 $314 0%
NEYM - General Fund $5,300 $6,491 $1,191 82%
NH Council of Churches $0 $75 $75 0%
Woolman Hill $0 $241 $491 0%
Miscellaneous Expenses
Total Support $6,691 $9,360 $2,669 71%
Total Expense $20,703 $29,350 $8,647 71%
Net Income $5,498

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding.  This can have the effect of throwing off any given sum by a dollar due to compounded rounding.  —  Prepared by Greg Heath and Chris Haigh.


Concord Monthly Meeting FY 2023

Accrual Basis Balance Sheet as of Third Month 31, 2023
Concord Monthly Meeting Balance Sheet 3rd Month 31, 2023    
ASSETS
Current Assets
Checking/Savings
Checking $24,395
Granite State Cr Union Savings $10
Money Market $6,605
Total Checking/Savings $31,010
Accounts Receivable
Accounts Receivable $0
Total Accounts Receivable $0
Other Current Assets
Prepaid Electricity $5,168
Prepaid Expense – Other $0
Prepaid Insurance $2,235
Total Other Current Assets $7,403
Total Current Assets   $38,413
Fixed Assets
Building $466,455
Land (including new lot) $144,400
Total Fixed Assets   $610,855
Other Assets
Granite State Credit Union CD $3,000
Total NH Community Loan Fund $23,982
Total Other Assets   $26,982
TOTAL ASSETS     $676,250
LIABILITIES & EQUITY
Liabilities
Long-term Liabilities
Mortgage Loan $9,723
Total Long-term Liabilities   $9,723
Total Liabilities   $9,723
Equity
General Fund Balance  
Land & Building Fund $610,855
General Fund Balance – Other ($6,058)
Total General Fund Balance   $604,797
Temp. Restricted Net Assets
Donor Restricted Funds
Asylum Seekers Support Fund (ASSF) $908
Mindful Mortality $725
Social Justice Fund $303
Solar Grant Fund $1,209
Total Donor Restricted Funds $3,145
Meeting Temp. Restricted Funds
Friendly Assistance Fund $950
Replacement Reserve $52,138
Total Meeting Temp. Restricted Funds $53,088
Total Temp. Restricted Net Assets   $56,233
Net Income   $5,498
Total Equity   $666,527
TOTAL LIABILITIES & EQUITY     $676,250


Outreach Committee Report to Business Meeting – Fourth Month 2023

The Outreach Committee has been meeting monthly by Zoom.

We have detailed in what ways Outreach can participate in the May Yard Sale.  We have been inventorying and restocking pamphlets, as well as deciding how many new copies to order of the books Outreach recommends to newcomers.  These books are Life Lessons from a Bad Quaker and Letters to a Fellow Seeker.

Items under discussion include how to participate in the ASSF donation concert, construction of a “welcome packet”, signage, implementation of a website landing page, and at which community events we want to have a presence.

- Submitted by Kathi Connors on behalf of committee members: Ruth Heath, Rich Kleinschmidt, Susan Lombard, Jonah Sutton-Morse, Paula Werme


State of Society Report

Concord Monthly Meeting - State of Society Report 2022

As 2023 dawned, nearly three years into a global pandemic, Concord Meeting gathered to take stock of the past year, to reflect on how the spirit is moving among us and how we have responded to its calling.  In some ways it feels as though we have been in a bit of a holding pattern, doing what we do best; that is to say, nurturing the spiritual lives of members and attenders.  Many of us are quite actively living out Friends’ testimonies, faithfully responding to the promptings of the spirit, with sustenance from the Meeting.

A good number of our meetings are silent, and those in attendance speak, not infrequently, of the richness they find in the silence, yet many meetings will be graced with several offerings of vocal ministry.  Having been through what we hope is the worst of the pandemic, it is a blessing to be able to meet in person and to share in-person worship and fellowship.  It is through our direct presence that we are most able to demonstrate the care that flows so freely among us.

While we no longer take this gift of presence in one another’s lives for granted, we have grown accustomed to being back in the meetinghouse.  This year we resumed our twice monthly potluck meals and singing together as a prelude to Meeting for Worship.  These are joyful and spirited times, and we miss the presence of those who are attending meetings remotely.  An important acoustical modification was installed in the Fellowship Room that makes it a more enjoyable space in which to be able to raise voices.

Presently we have children from two families in our First Day School.  While attendance is spotty due to both the pandemic and the pressures on young families, the children enjoy coming to Meeting.  The Youth and Religious Education Committee is active and dedicated to providing a welcoming, safe, and spiritually centered program.

We continue to welcome remote participants recognizing there are unresolved feelings about the technology.  While there is overwhelming appreciation for the participation of those who are distant, ill, or unable to attend in person for many reasons, there remains some unhappiness with the status quo.  A midweek meeting without a remote option continues to be held.

This year we welcomed two individuals into membership.  Such a joy to have these people wanting to join in fully! As we know, there is a flip side to joy.  This year we mourn the loss of Thomas Hedberg who graced us with his final years.  His courage, honesty, and good humor inspired us as we sought to support him and his wife, Lynda.

Early on in the pandemic we responded creatively to our need for connection with the formation of a variety of small groups that met regularly online and in person when possible.  Groups formed around the need for simple conversation, spiritual support, study, walking, and storytelling.  Many of those groups have run their course, but a couple do continue.  We are feeling a need for deeper connection outside of Sunday mornings and are looking for new opportunities that will draw us together, especially those that help deepen our spiritual lives.  One particularly successful series this year has been the sharing of individual spiritual journeys.  Once again our annual spring party was a fun time to be together.

This has not been a year of bold new initiatives, but one of caution.  As an example, we spent several months in the fall considering the possibility of acquiring a piece of land across the road from us.  Eventually way did not open in that direction, but raising the question caused us to consider how we are using our existing property.  That question is there like a bud on an apple tree, yet to bear fruit.

Another example of caution is our continuing careful adherence to the requirements of the Meeting’s Pandemic Response Team relative to vaccination, masking, hand sanitation, and to a somewhat lesser extent, social distancing.  Chairs in the Meeting Room are spread widely apart, but conversations are often quite physically close.  Differences among us with regard to the vaccination mandate are difficult, and some feelings are quite tender on the matter.  Our desire to welcome all to be present in person conflicts with our hope to protect the more vulnerable among us.

In addition to the possible land purchase noted above, we have faced a number of challenging questions in our Meetings for Worship for the Conduct of Business.  Friends have noticed that we have more often turned to prayerful silence to hold a difficult question up to the Light.  Friends’ practice in the conduct of our business meetings is a flowing stream that runs back through time.  As frustrating as Meetings for Business can be, many find them a rich resource for spiritual growth.

Recognizing the financial hardships often experienced by those seeking asylum in the United States, the Meeting established an Asylum Seekers Fund Working Group early in 2022.  This group has raised funds and is preparing to carry that effort forward.  This year the Meeting spent a few months considering what it would mean to adopt and share a land acknowledgment, eventually adopting one with the help of the Right Relationship Working Group (“right relationship” with indigenous people).  At the request of the Meeting the Outreach Committee worked diligently over a period of months to help us consider what would be a useful “welcoming and affirming statement” to present to the public.  In the end they were released them from the task at their request.  When a task does not bear the fruit that is expected we can learn the truth in the adage that the Spirit moves in mysterious ways.

Whether it is caution, inertia, or the particular culture that has developed in our Meeting, there is no one project that we have undertaken collectively in the community as a witness to our values.  It seems as though the maintenance of our own Meeting community is a witness to one another, and it does take a great deal of collective energy.  There are many workers that make things happen, and we have deep gratitude for the shared effort.  Some find this service to be especially important to their own spiritual growth.  Challenged to be our best, we are inspired by the patterns and examples we encounter at Concord Friends Meeting.  Getting along with one another, indeed, loving each other when loving is not easy, when taking a loving path is a choice, we grow in the Light.


Addendum to Guidelines for Unaffiliated Groups – April 2023

Moving forward, groups that are not affiliated with or sponsored by Concord Friends Meeting, while using the building at a time when no other events are scheduled, are free to establish their own policy regarding COVID.  However, should a future need arise, we may again impose COVID restrictions that would apply to all groups using the building.  We also ask that any group’s COVID policymakers anticipate and consider the following scenarios:

  1. Someone arrives at the gathering with a cough and chooses not to wear a mask.
  2. Someone arrives and asks if everyone present could please wear a mask.
  3. A participant tests positive for COVID shortly after the gathering and suggests contact tracing.
  4. A new COVID emergency occurs that warrants an immediate change before policy makers in the group are next scheduled to meet.