CMM 2021-12-12
Minutes of Meeting for Worship with Concern for Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Twelfth Month 12th, 2021
Thirteen Friends gathered both in person and by Zoom connection and entered into quiet worship. We accepted the minutes of Eleventh Month as posted on the website.
We opened with a brief period of Worship.
12.01 We heard a report from the Outreach Committee. The “You are Welcome” card was updated to include virtual meeting possibilities. A mission statement and statement of goals were created (see attached) based on our current discernment. All new attenders will be contacted by a member of the committee to see if they’d like to meet and talk about Quakerism. A Friend noted that our Meeting does not have an affirming statement of welcome and suggests that Outreach consider drafting one. There was also a concern about the term “Quaker Way” in the document as our ways are many. The terms “Quaker values and process,” “Quakerism,” or “Quaker life” were suggested. We suggest that the Outreach Committee continues to work on this document and brings it back after further seasoning.
12.02 Treasurer’s Report: We are halfway through our fiscal year and are where we would like to be in terms of income. The Woolman Hill fund is still open to receive donations. Committees are urged to use their budgeted funds. We were reminded that all the work and cleaning projects that individual members do around the meetinghouse save us a great deal of money every year. We noted that there is a discrepancy in the insurance line that will be corrected in next month’s report. We may be going over budget in the insurance line in our current budget. A full report is attached..
| Total Income: | $14,971 | |
|---|---|---|
| Total Expenses: | $11,333 | |
| Net Income: | $3,638 |
12.03 Insurance Coverage: Our insurance company is unwilling to insure the battery that Oxbow Solar would like to install in our utility room as a backup to our solar collection system. It is proving difficult to find an insurance company that is willing to insure us with both lithium iron phosphate [LiFePO4 or LFP] batteries and a wood-pellet boiler. A Friend noted that the difficulty in getting a response from our current insurance company is a matter of concern.
We authorize the Property Committee and the Finance Committee, working in concert, to research and purchase a new policy that can insure our meetinghouse with the new battery.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the First month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Heidi Babb, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Co-Clerk |
| Concord Monthly Meeting Budget vs. Actual | 2021-06-01 – 2021-11-30 | Budget – FY 2021-22 | Budget $ Remaining | % of Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $14,586 | $25,672 | $11,086 | 57% |
| Interest Income | – | $810 | $810 | 0% |
| Prior Year Funds | – | $723 | $723 | 0% |
| Rental Income | $385 | $300 | $-85 | 128% |
| Solar Roof Lease | – | $240 | $240 | 0% |
| Total Income | $14,971 | $27,745 | $12,774 | 54% |
| Expenses | ||||
| Program | ||||
| Finance Committee | – | $30 | $30 | 0% |
| Hospitality | $14 | $100 | $86 | 14% |
| Library | – | $140 | $140 | 0% |
| Ministry & Counsel | $40 | $400 | $360 | 10% |
| Outreach Committee | – | $475 | $475 | 0% |
| Peace, Social & Earthcare Concerns | – | $150 | $150 | 0% |
| Right Relations | – | $500 | $500 | 0% |
| Website Expense | – | $300 | $300 | 0% |
| Youth & Religious Education | 13 | $300 | $287 | 5% |
| Total Program | $68 | $2,395 | $2,327 | 3% |
| Property | ||||
| Data Usage | $580 | $1,000 | $420 | 58% |
| Debt Service | $1,903 | $3,805 | $1,902 | 50% |
| Donation in Lieu of Taxes | – | $500 | $500 | 0% |
| Electricity | $500 | $1,000 | $500 | 50% |
| Grounds | – | $100 | $100 | 0% |
| Insurance | $1,141 | $2,200 | $1,059 | 43% |
| Maintenance | $800 | $500 | ($300) | 160% |
| Replacement Reserve Expense | $1,905 | $3,810 | $1,905 | 50% |
| Snow Removal | – | $1,700 | $1,700 | 0% |
| Supplies - Bldg. & Maintenance | $78 | $300 | $222 | 26% |
| Wood Pellets | $680 | $1,300 | $620 | 52% |
| Total Property | $7,586 | $16,215 | $8,629 | 47% |
| Support | ||||
| AFSC | $800 | $1,600 | $800 | 50% |
| Dover Quarterly Meeting | – | $10 | $10 | 0% |
| FCNL | – | $153 | $153 | 0% |
| Friends Camp | – | $306 | $306 | 0% |
| FWCC | – | $66 | $66 | 0% |
| Interfaith Council | – | $50 | $50 | 0% |
| NEYM - Equalization Fund | – | $306 | $306 | 0% |
| NEYM - General Fund | $2,879 | $6,334 | $3,455 | 46% |
| NH Council of Churches | – | $75 | $75 | 0% |
| Woolman Hill | – | $235 | $235 | 0% |
| Miscellaneous Expenses | – | – | – | – |
| Total Support | $3,679 | $9,135 | $5,456 | 40% |
| Total Expense | $11,333 | $27,745 | $168,412 | 41% |
| Net Income | $3,638 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 11th Month 30, 2021 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $19,378 | ||
| Money Market 101049498 | $6,604 | ||
| Total Checking/Savings | $25,981 | ||
| Accounts Receivable | |||
| Accounts Receivable | $0 | ||
| Total Accounts Receivable | $0 | ||
| Other Current Assets | |||
| Prepaid Electricity | $6,500 | ||
| Prepaid Insurance | $3,006 | ||
| Total Other Current Assets | $9,507 | ||
| Total Current Assets | $35,488 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $23,123 | ||
| TOTAL ASSETS | $669,466 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Accounts Payable | |||
| Accounts Payable | $0 | ||
| Total Accounts Payable | $0 | ||
| Other Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $2,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Asylum Seekers Support Fund | $1,310 | ||
| Blended Meeting Technology | $183 | ||
| Christine / Kakamega Care Centre | $915 | ||
| Mindful Mortality | $200 | ||
| Social Justice Fund | $603 | ||
| Woolman Hill | $700 | ||
| Total Special Projects | $3,912 | ||
| Total Other Current Liabilities | $8,606 | ||
| Total Current Liabilities | $8,606 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $12,942 | ||
| Replacement Reserve | $47,058 | ||
| Total Long-term Liabilities | $60,000 | ||
| Total Liabilities | $68,606 | ||
| Total Equity | $600,860 | ||
| TOTAL LIABILITIES & EQUITY | $669,466 |
Ministry and Counsel : 2021-12-12
Report to Meeting For Business from Ministry and Counsel:
December 12, 2021
Fourth Sundays: We are planning the following Fourth Sundays:
- December – This is a holiday
- January – State of Society - reflecting on the spiritual state of our meeting- What has 2021 been like for us?
- February - Nominating Committee - will help us examine how our gifts can be used in service to the meeting
- March - A chance get to know the people of AFSC NH with a visit from Maggie Fogarty and Grace Kindeke. You will love them!
Christmas Eve: How about a potluck Christmas Eve program? – instead of a dish, bring a reading, poem or song to share! Contact Sara Smith if you can come and let her know if you wish to share. Let the spirit move us!
Meeting for Worship: When discussing Meeting for Worship, we were reminded of the variety of ways that people access Meeting for Worship and the need to value each kind of accessibility need we experience. We will continue to strive to make Meeting for Worship accessible in any way people need. If you experience any barriers to worship, please let us know and we will work together to address them.
Quaker Basics: We are happy to announce that a new round of the introductory Quaker Basics has been organized by Mark B to meet at a mutually agreeable time. This promises to be the largest group we have had since this course was first offered!
Ongoing programs: (These will be added to the bottom of announcements, to be shared every time there is an announcement- to be available for new people to see.)
- We continue to offer two book groups that meet online. Currently reading:
- The Gatherings: Reimagining Indigenous - Settler relations - 2nd and 4th Monday
- Enrique’s Journey: the story of a boy’s dangerous odyssey to reunite with his mother. Thursdays
- Care groups: Tuesday and Wednesday - Join a group to support each other and share our daily lives.
- Quaker Basics: Learn the basics of Quakerism. By arrangement with Mark B
- Friends Committee on National Legislation: Join NH’s advocacy team to lobby our Congressional Reps on issues of peace and justice. (See Sara S)
If interested in joining these, check with any member of Ministry and Counsel for details.
MinistryAndCounsel [at] ConcordFriendsMeeting [dot] org
Outreach Committee Report
to Meeting for Business, Twelfth Month 2021
The Outreach Committee met in November. We redesigned the newcomer “You Are Welcome” Card to add a virtual contact option. New attenders, both future and those of the recent past, will be contacted individually by one of us. We have defined our Mission Statement and set some broad goals (see below), recognizing these reflect our current discernment and may need modification as we move forward. We are working on the procedures to meet our goals!
-Kathi Connors, committee co-clerk
Mission statement:
The Outreach Committee seeks to increase the visibility of the Quaker way and our meeting in our community and to welcome newcomers. We seek to help the entire meeting be meeting ambassadors, prepared to share our experience of the Quaker way and articulate the importance of it in our own life. We do this in order to strengthen our meeting and help fellow seekers to find a spiritual home.
Goals of committee:
Visibility to the wider community:
- We provide materials about the Quaker way and our meeting
- In the Meetinghouse
- On our website
- At events where we table
- On social media
- In local print media
- We maintain a list of resources for publicizing events to the general public, including print and on-line calendars, town email lists, and places where flyers can be posted.
- We consider how our Quaker Meeting might be more visible in the community
- As we witness to Peace, Justice, and Earthcare issues at actions and events
- At events where we can hand out literature about the Quaker way and our meeting
- By considering how the exterior of the Meetinghouse might draw in people
- By ensuring our website is inviting to newcomers
- By helping CFM committees to publicize events they are planning (as we are able).
Welcoming the Newcomer:
- We support the members of our meeting in acting as Meeting ambassadors; we encourage others to be prepared to talk about the Quaker way and be able to articulate the importance of it in their own life.
- We welcome newcomers at their first and subsequent meetings and help them find appropriate Quaker literature and pamphlets.
- We show loving interest to new attenders by ensuring that newcomers receive welcoming follow-up emails, a name tag, and that they are aware that pastoral care is available from Ministry and Counsel.
We recognize that this mission statement and these goals are working documents that we will use to guide us.
